Committee for Agriculture Payroll/Personnel Systems (CAPPS)
I. Welcome – Renee Pellissier, Chief, GESD, Client Management Branch (CMB)
II. Review of Action Items – Renee Pellissier, GESD, CMB
All action items from the January 18, 2012, CAPPS meeting were closed and no questions or comments were presented.
III. Payroll/Personnel Operations Update – Dawn Hughes-Morris, GESD, Payroll Operations Directorate (POD)
Dawn provided an update on the Consolidated Help Desk (CHD) initiative, stating that the processes are being refined in both the Payroll System Branch (PaPB) and Personnel System Branch (PePB) so that the agencies will have a better understanding of who they need to contact. A Customer Notification (CN) will be issued within the next 30 days that will define the high level processes. Approximately 90 days before the CHD is implemented a final procedure bulletin will be issued to the customers.
IV. Treasury Electronic Funds Transfer (EFT) Requirement – Joe Vitale, GESD, Payroll Accounting Directorate (PAD)
Joe discussed Project 218620 (10684) in conjunction with the handout, “Treasury Electronic Funds Transfer (EFT) Requirements.” The date scheduled to go to mandatory EFT and Debit Card is March 13, 2013. Joe stated that the cost of issuing a Treasury paper check is $1.34 and to process an EFT payment is $.35. The majority of NFC’s salary payments are issued by EFT but there is still room for improvement.
The handout provided some exceptions; Section 1535, Miscellaneous and Salary Payments- an individual can request a waiver under subsection 1520:10a, Automatic Waivers That Require No Further Action by the Recipient and 1520:10b, Hardship Waivers That Require the Individual To Contact Treasury for Review/Approval or any agency-invoked waiver in Section 1540, Agency Waiver. Please refer to the handout for additional information. The agencies will work directly with Treasury regarding individual waivers. NFC will work with Treasury to move to EFT and the agencies should work with their employees to move to EFT.
V. Information Security Systems Officer Update – Lisa Stafford, ITSD, Access Management Branch (AMB)
Lisa provided an overview of the February 15, 2012, Agency Security Officer (ASO) User Group Meeting and stated that the presentation would be posted to the NFC Home Page but if anyone wanted to receive a copy prior to the posting, they should send an email message to firstname.lastname@example.org. Lisa also stated that the minutes from the meeting would be posted to the NFC Home Page. Both documents were posted to the NFC Home Page on May 18, 2012.
Security is working to implement all agencies into Remedy Requestor Console (RRC) which allows the ASOs to check the status of their own security access requests. The USDA ASOs will be implemented first and if all goes well, they will implement all other agency ASOs into RRC. AMB will work with GESD to determine the best time to implement everyone into RRC.
Lisa explained that there is an established procedure for submitting an expedited request. Justification is required when submitting an expedited security request. She also stated that when expedited requests are received, this delays normal processing. AMB is in the process of developing a more refined process for handling expedited requests.
AMB has been working with several agencies to create a global Security Access Request form that should be completed by the end of the quarter. The creation of this form has been challenging but AMB feels that they currently have a very good form. The form covers Reporting Center and mainframe and is currently 4 to 5 pages including instructions. A sample form will be sent out to all ASOs for comments. AMB is planning to distribute the Person Model Security Access form within the next few weeks. If anyone wants to see the form prior to distribution, they should send an email message to email@example.com. A CN will be sent once the form has been finalized.
Lisa stated they are working on Advanced ASO Training to cover topics related to reports. Several customer notifications are forthcoming with more information.
AMB is creating ASO Certification where the ASOs will sign a “Rules of Behavior Document” annually to ensure everyone is aware of their responsibilities.
Lisa provided the upcoming dates for the Security Officer Webinar Basic Training. ASOs wanting to register should send an email message to firstname.lastname@example.org – they should include ‘ASO Training’ in the subject line. She also provided the dates for the Quarterly ASO meetings and states that ASOs wanting to suggest topics of discussion should send an email message to email@example.com and include ‘ASO Meeting Topics’ in the subject line. A reminder CN will be sent.
VI. OPM Community-wide Projects – Cherie Landry GESD, Systems Requirements Branch (SRB)
Cherie stated a CAPPS notice would be issued requesting valid email (address) extensions and as promised the notification was issued on April 27, 2012.
VII. NFC Enterprise Reporting Solution Project Update – Renee Pellissier, GESD, CMB
Renee presented an overview of the handout regarding the NFC Enterprise Reporting Solution project. Over the next year, NFC will develop and deploy Build 1 and will provide the customers with the list of core payroll/ personnel reports and ad hoc functionality that they currently have in today’s environment. A demo of the product will be presented at the Customer Forum tentatively scheduled for November 2012.
VIII. User Groups Update – Al Guillot, GESD, CMB
Al stated the Enterprise Reporting Solution and Consolidated Help Desk were presented at all of the User Group meetings.
IX. Lagniappe – Renee Pellissier, GESD, CMB
Renee informed the CAPPS members that the Customer Forum previously scheduled for May 2012 was postponed until November 2012. The next NFC Reporting Systems Training is scheduled for June 12, 2012. Al stated that the systems included CULPRPT, RFQS, PMSO, TMGT, and an overview of the Reporting Center.
X. Agency Comment Period - All
Jen Sweet asked if the outstanding IAs could be provided to the agencies during the CAPPS meetings. Renee advised that this should not be a problem but she would follow up and provide a definitive response.
Jen also inquired about the possibility of GESD establishing a process that would provide “rough” costs estimates on projects prior to performing the analysis on the project. She stated that this could deter requests for a lot of projects if the agencies had a ball park figure of what a project might cost. She was advised that NFC continues to evaluate methodology for providing costs based on the size of the project; however, NFC feels the full analysis is still the most effective method.
Renee thanked everyone for attending. Meeting adjourned.