CAPPS Notes - March 15, 2006

I. Welcome- Mark Liegey announced to the CAPPS attendees the procedures for an evacuation in the event of an emergency and/or a "Shelter-in-Place" crisis situation.

II. Reviewed Action Items and status- (Gary Gaspard)

• NFC is in the process of testing code for the CSRS offset error corrections to generate NFC-29's.
  
  
• Most retirement packages are being mailed within the 30-day time frame. A very few, due to errors, are sent at the 40-day time frame.
  
  
• 2005 W-2's are on the Reporting Center and EPP W-2's are available back to 1998. WTWO Client will have the current year and one year prior only. Since WTWO Client will no longer be updated, it currently has only 2004 data available.
  
  
• NFC is in the process of mailing out W-2C's.

III. Pay Changes -(Donna Speed)

• The 3R's Project was in production for Pay Period 01 except for 2 of its components.
  
  
• Special pay rate is expected to implement in PP04.
  
  
• NFC is refining requirements and guidance for retained pay.

  Question: A Treasury representative asked if there is a date for retained pay. Answer: A date has not yet been determined. The requirements need more defining. NFC hopes to implement within the next 2 pay periods.

  Question: A Treasury representative stated that NFC used to invite agency involvement and participation. Will agencies be brought in on major changes? Answer: NFC already does this, e.g. Pay Raise.

  Question: A representative from FERC asked if NFC developed guidelines on how to enter 3R documents. Answer: The information will be in an NFC Bulletin, but other mechanisms can be looked into.

  Action: NFC will review current bulletin process and look for improvements.

IV. OPM Call for FY 2005 Official Time Data - (Randy Gonzales)

• Randy Gonzales wanted confirmation from agencies that they were doing their own reporting. Consensus of the CAPPS attendees was that they are and that no action is necessary by NFC.

V. EPP- SSN Masking - (Randy Speed)

• Randy Speed suggested that there be a change to EPP to mask the SSN on the entry screen. The change could be made as early as next month if a consensus is had. Masking is not being for other applications at this time.

  Action - Agencies should send any issues with masking via email to Gary Gaspard and copy Randy Speed by 3/22/06. Gary will send notification to customers of decision and implementation dates. If someone has a problem with masking, we will bring it up at the next CAPPS meeting.

VI. Delinquent Interagency Agreements - (Marty Curole)

• Marty provided an update on delinquent IA's and informed the agencies that NFC GESDREQUEST will be sending notification to their project initiators to inform them of any unsigned IA's.

  Questions: A DOJ representative asked if NFC has a list of delinquent IA's? Answer: Yes, the NFC Project Control Officer will get with the DOJ representative. IA's will have a 90-day expiration date. If they are not signed and returned by that date, the request will be cancelled.

VII. OPM Requirement for 113A and G Excel Files - (Randy Speed)

• Randy Speed gave an update on the development analysis. Reporting Center will be changed possibly in July/August 2006 for testing.

  Question: A Department of Homeland Security representative stated that they tried to run reports in the Reporting Center but could not. Answer: It should be working for the current SF-113 format. Users should be able to download in Excel Spreadsheet.

  Action: NFC will look into the problem and send out a notification.

VIII. Data Base Change - (Randy Gonzales)

• Randy Gonzales provided a database change update. He asked if anyone sent email to GESD.DBCHANGE@NFC.USDA.GOV because he had not received any emails. DOJ stated they would resend email and would copy Gary Gaspard. Testing still scheduled for June/July and Implementation date is still October.

  Question: A Treasury Representative asked if the LEO change will be implemented with the database change. OPM is requiring that the LEO change be done by 10/01/06. Answer/Action: Randy Gonzales will look into the project.

IX. DOL's Proposed SEL - (LaShonda Terrell)

• DOL decided to withdraw the SEL changes that it had recommended in February 2006.

X. User and Work Group Updates - (Gary Gaspard)

• FESI Work Group.

  Question: A Treasury representative asked if there was any chance of getting the FESI work group restarted? Answer/Action: NFC will look into whether or not the FESI workgroup can be restarted.

XI. Potpourri

1. Question: A Treasury representative asked for guidance regarding award code 099? Answer: Jo Bonner mentioned that a bulletin was in draft form. NFC will distribute the bulletin.

2. Question: A Treasury representative stated that SF-50's from PP19 were not available. Treasury sent several SSN's to NFC but received no response. Answer: Donna Speed provided status of actions taken to reprint SF-50's. Agencies should submit requests to NFC GESDREQUEST for reprints. Donna stated that they did a massive reprinting and mailing of all SF-50Bs from PP14 through PP25 based on requests. NFC doesn't know why the agencies are not receiving the forms. She suggested that they use RFQS to print SF-50s wherever possible. Action: Gary Gaspard will follow up on the "no response."

3. Question: A Treasury Representative asked for the capability to show foreign residence addresses and not FPO's. On foreign mailing addresses, does NFC's mailroom accommodate true foreign mailing addresses or does it kick them out for more postage? Action: NFC will review and report on its procedures.

4. Question: A Department of Justice representative asked if there is refresh on schedule for EPIC. Answer: Yes, it is on schedule for the end of March.

5. Question: A USDA representative asked about the ERI coding. What is the status of getting the 6-position code into the system? Answer: NFC is looking at using the remark code. We are also looking into using the 120 document to meet the June deadline.

6. Question: A Small Business Administration representative stated that SF-50's were missing remarks. Will NFC fix this? Action: EPIC change is needed to pass. Customer Support will provide Pay Period for implementing the change. It will not fix missing remarks from prior Pay Period's.